The Whimsical Sunflower Events & Design

•Ratings include Zola and Google reviews

Service levels: Full-service planning

Offer from vendor

✨ Launch Special: Budget-Friendly Wedding Pro

Intro discount! Zero rental markups mean premium Day-Of Coordination & Decor Styling at an affordable price. I reliably run your timeline & beautifully setup your decor pieces. Click "Inquire"!


About The Whimsical Sunflower Events & Design

Heidi Trask

Creative Director & Lead Coordinator

Welcome to The Whimsical Sunflower Events & Design! I’m Heidi, and I believe beautiful milestones shouldn’t require a luxury price tag. Balancing a busy life is hard enough—designing your dream layout or managing an intricate master timeline shouldn’t add to your stress. We specialize in an innovative "inventory-free" model. I help you design your cohesive visual theme and guide your budget-friendly sourcing (like finding gorgeous thrifted glass and marketplace gems!). Then, we show up to handle the heavy lifting, custom styling, and layout logistics so you can relax and be a guest at your own party.

What sets us apart is our deep commitment to micro-logistics and personalized guest comfort. We don’t just coordinate; we problem-solve creatively. Whether it’s structuring a complex, multi-room venue layout or setting up interactive food displays complete with custom dietary safety and allergy labeling, we focus on details that protect your peace of mind. By guiding your budget-friendly thrifting journey and managing the tight setup windows on-site, we deliver a completely stress-free, high-end celebration without the high agency markups.

In three words: Collaborative, Organized, Resourceful


Services by planning level

Full-service planning

Pricing starts at $3,000

Partial planning

Pricing starts at $1,500

Day-of coordination / wedding management

Pricing starts at $850

Event design

Pricing starts at $400

Elopement / microwedding

Pricing starts at $600

A la carte

Pricing starts at $50


Reviews

Write a review
Rating: 5.0

5.0 out of 5

9 reviews

  • ES

    Elizabeth S.

    Rating: 5
    •Zola
    •Oct 11

    Wedding Planning Review

    From our first meeting, we knew The Whimsical Sunflower Events & Design was the right fit for us. Heidi and her team were professional, respectful, and genuinely cared about making our day special. They handled all the details and helped us plan our entire wedding in just three months, which felt impossible until they took it on. What really impressed us was how organized and detail-oriented they were—nothing fell through the cracks. They were also kind and responsible, and went out of their way to find budget-friendly options that didn't compromise on quality. We couldn't have pulled off our wedding without them, and we'd recommend them to any couple looking for a planner who actually listens and delivers.

  • C

    Cathy

    Rating: 5
    •Zola
    •Sep 29, 2026

    Perfect Blend of Organization & Creativity

    I had the opportunity to work with Heidi to plan a wedding shower for her sister. She has a gift for providing that perfect blend of organization and unique creative touches to design a space that is both aesthetically pleasing as well as functional. She also provided an impressive list of activity options that honored her sister and allowed the guests to have a memorable and meaningful time together. From a photo booth to capture memories, a scrapbooking session to preserve them, and a donut bar?….Yes, please! We had a lovely time, and I think her sister left feeling filled up. I highly recommend Heidi to plan your next event!

  • HB

    Hannah B.

    Rating: 5
    •Zola
    •Sep 28, 2026

    Just the Help We Needed

    Heidi is amazing! She helped to throw our baby shower and it was a beautiful day! Heidi was so organized; she even helped us keep track of gifts so we could send thank you’s! The decorations were so cute and fun (each guest received seeds to take home-so fun!) and the day was designed so thoughtfully, from the menu to the activities. We’d highly recommend Heidi for any event you need help with!

  • BT

    Bryan T.

    Rating: 5
    •Zola
    •Sep 28, 2026

    President/CEO

    I cannot recommend Heidi and The Whimsical Sunflower highly enough! She has done an incredible job managing visual setups for our business, including multi-room holiday decorating installations and designing custom theme parties for our care home residents and families. She has an exceptional ability to design a space that feels celebratory yet highly comfortable and accessible for all generations. She is resourceful, incredibly organized, and brings so much heart to her work. A fantastic designer and planner!

  • NL

    Nichole Letkeman

    Rating: 5
    •Google
    •Oct 4, 2026

    I had the great honor of getting to watch Heidi Trask's event planning process in action when I worked with her to set up her sister's wedding shower! Very quickly I admired how intentional, detailed, and creative each decision she makes is. The activities she put together were a complete blast to partake in, and every piece of decor felt original and personal to her sister's taste. Heidi shines when making sure everything runs smoothly, comes together efficiently, and always adds the right touches that reflect whoever she is planning for. I can say with complete sincerity that Heidi is the perfect choice to bring any event to life!


It means we don't own a massive warehouse of rental decor that we force you to buy or choose from! Instead of paying heavy markup fees for preset rental packages, you have the total freedom to source your decor from anywhere you choose—whether that's thrifting, DIYing, or utilizing venue-provided items. We focus 100% of our energy on the professional styling, assembly, and layout design of your pieces on the wedding day.
Absolutely! We live for the creative details. While we don't rent out physical inventory, we are highly passionate about design and decor styling. We will work closely with you to map out your tablescapes, color palettes, and overall vision. On the day of your wedding, we handle the hands-on placement of all your signs, centerpieces, and design elements so your spaces look beautifully cohesive and intentional.
Answer: Even for our Day-Of Coordination packages, we don't just show up on the morning of your wedding! We love building reliable, down-to-the-minute schedule logic. We typically step in roughly 3 months before your big day to dive deep into your vendor contracts, map out your ceremony procession, and structure a seamless flow from your ceremony to your cocktail hour and reception.
The Whimsical Sunflower operates as a high-touch, dedicated solo coordination business. This means you get a direct, completely personalized relationship with me from start to finish. To ensure everything runs seamlessly, we collaborate closely with your booked vendors and coordinate directly with your venue’s onsite staff on the day of the event to manage the moving pieces together.
We specialize in providing reliable, high-touch coordination for everything from intimate elopements to large-scale celebrations throughout North Texas. Having personally coordinated a massive 300+ guest wedding for my sister, I am completely comfortable managing high-volume crowd logistics, complex multi-vendor schedules, and fast-paced timelines. Because we adapt our planning logic to your specific venue layout and guest count, we welcome weddings of all sizes and focus entirely on making your unique day run seamlessly.